AI implementation, end to end · Miami Beach
From “what is ChatGPT?” to a business that runs on it.
Kairos is your AI implementation partner for the whole climb. We teach your team, build the assistants, automations, MCP servers and dashboards, and engineer it all into one connected system across finance, sales, operations and every function in between. Then we keep it running.We teach your team, build the assistants, automations, MCP servers and dashboards, and connect every function into one system. Then we keep it running.
Start with one thingYou own everything we buildMonth to month
Why the name
The Greeks had two words for time. Chronos is the clock: the hours your team spends copying, chasing and checking. Kairos is the right moment: the decision only a person can make. We hand the first to AI, so your people are there for the second.
Is this you?
Six signs you're running on the wrong clock.
- 01
You pay for ChatGPT, and nothing about how the work gets done has changed.
- 02
Everyone uses AI their own way, and nobody's sure what's safe to paste in.
- 03
Your finance, sales and ops tools don't talk to each other, so your people do.
- 04
You keep hearing “agents”, “MCP” and “APIs” and can't tell which ones matter for you.
- 05
The same report gets rebuilt by hand every single week.
- 06
Getting one clear view of the business means asking three people.
Every box you ticked is time on the wrong clock.
The whole climb
One partner for the whole climb.
Most firms do one step: they train, or they build, or they advise. We do all of it, in order, and you can start on whichever rung you’re standing on.
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Start with what AI is, and how to use it well.
What ChatGPT, Claude and Copilot are good at, and where they fail. Hands-on sessions built on each person’s real work, a one-page AI policy, a shared prompt library, and business accounts set up properly from day one.
Workshops · 1:1 coaching · AI policy · Prompt library · Account setup
Illustrative team AI workspace: a shared playbook of prompts and a contract summary that flags three clauses. -
Then build the tools that do the work.
Custom assistants for the jobs you repeat. Automations across the tools you already use. API integrations and MCP servers (the standard that lets AI use your systems safely), so assistants can read and act inside your business, with your permissions. Personal and team dashboards that update themselves.
Custom GPTs and Claude Projects · n8n, Make, Zapier · APIs · MCP servers · Agents with approval steps · Dashboards
Illustrative AI assistant connected to QuickBooks, Gmail and Google Sheets through MCP, answering a question about October invoices and late payers. -
Then engineer it into one system.
Finance, sales, operations, support and leadership on one shared layer, so a closed deal updates the forecast and a late invoice reaches the right person without anyone forwarding it. We design the architecture, run it, monitor it and keep improving it.
Systems architecture · Shared data layer · Leadership dashboard · Monitoring · Fractional Chief Automation Officer
Illustrative operations map: Inbox, CRM, Invoices, Calendar, Team sheet and Reports connected by automated flows.
Every function
Every function. One connected business.
AI isn’t a department. Here is what it does in each one, and how each one feeds the next.
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Close faster. Know where the cash is, every morning.
- Receipts and invoices read, coded and matched
- Month-end reconciliation drafted for review
- Cash and AR dashboard, refreshed daily
- Late-payer reminders written in your voice
- Board and lender packs assembled
ConnectsQuickBooksXeroBank feedsSheets
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Fewer questions in your inbox. Cleaner hours in payroll.
- Timesheets checked before payroll runs
- Policy and benefits assistant for the team
- Job posts and interview kits drafted
- Onboarding checklists that run themselves
- Contractor documents collected and filed
ConnectsGustoADPSlackDrive
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Every lead answered. Every follow-up sent.
- Leads researched and scored as they arrive
- Follow-ups drafted after every call
- Proposals built from your best past work
- CRM updated from email and meetings
- Pipeline review prepared before Monday
ConnectsHubSpotSalesforceGmailCalendar
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One idea, everywhere it needs to go.
- A brand voice guide the AI actually follows
- Posts, emails and pages from one brief
- Reviews and mentions summarised weekly
- Campaign results in plain English
- Search and AI-answer visibility tracked
ConnectsMetaGoogleMailchimpCanva
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The work moves without you pushing it.
- Requests routed to the right person
- SOPs written from how work really happens
- Inventory and orders watched for exceptions
- Vendor emails turned into tasks
- A morning briefing for the owner
ConnectsAsanaMondaySheetsTeams
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Answers in minutes, in your tone, with a human in the loop.
- Help desk replies drafted for approval
- Knowledge base kept current from tickets
- Calls and chats summarised and tagged
- Angry customers flagged to you first
- After-hours answers on your site
ConnectsZendeskIntercomGmailPhone
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Your developers ship more of what matters.
- Coding assistants set up with guardrails
- Code review and tests on every change
- Internal tools built in days
- MCP servers that give AI safe access to your systems
- APIs connected, documented and monitored
ConnectsGitHubClaude CodeCursorAPIs
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Read everything. Miss nothing.
- Contracts summarised with risks flagged for your lawyer
- Clause library from your own templates
- Deadlines and renewals tracked
- Policies drafted and kept current
- Data rules for which AI tools see what
ConnectsDocuSignDriveOutlookNotion
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One view of the business, in plain English.
- A personal dashboard across every system
- Ask your business questions and get sourced answers
- Weekly brief: what changed, what needs you
- Meeting prep and follow-through
- An AI roadmap with owners and dates
ConnectsAll of the above
The personal layer
Your day, in order, before you open your inbox.
Every owner gets an assistant of their own. Each morning it reads your email, calendar and books and hands you one page: what’s urgent, what’s waiting on you, and what it has already drafted.
Your morning briefing
Urgent
- Client contract questionSent to Slack
Waiting on you
- Approve 2 invoices$1,240
- Reply to Dana re: Q1 proposalDraft ready
Follow up
- Harbor GroupNo reply in 5 days
Sorted from 38 new emails overnightIllustrative
Your week, on the dial
How much of your week is admin?
Put in your own numbers. This is simple multiplication, not a promise.
4.2h
back each week, of 168
- Admin hours a month
- 36
- Hours back a month
- 18
- Those hours, at your rate
- $2,700
Illustrative. Your inputs, multiplied. Results depend on your business.
How it works
Start with one thing. Then the next.
- 01 · 30 minutes
Conversation
Where the hours go, what you already use, what worries you. You leave with three places to start, whether or not we work together.
- 02 · Map
Map
We map the jobs worth changing across your functions and pick the first one that pays for itself.
- 03 · Build
Build
A fixed scope, in your own accounts, with your team in the room. Most setups start within 48 hours of saying go.
- 04 · Run
Adopt & run
Training on real work, monitoring, and a monthly review that ships the next priority.
Ways to work with us: Workshops Fixed-scope builds Monthly partnership (Fractional Chief Automation Officer, $4,000/mo) Packaged automations from $199/mo →
Because the tool isn’t the change. The change is in how specific jobs get done. We map those jobs, redesign the first one with your team, and build whatever it needs to stick.
No. Foundations starts at “what is ChatGPT?”, and we explain every tool in plain English before we build with it. You decide; we handle the engineering.
We set up business accounts with the right data settings, keep your data in your own accounts, give every connection only the permissions it needs, and put a human approval step on anything that sends money or messages.
You keep everything. Prompts, workflows, dashboards and code live in your accounts, documented. Monthly work is month to month, with 30 days’ notice.
No. We work with what you already use: Gmail or Outlook, QuickBooks or Xero, Slack or Teams, your CRM and your spreadsheets, and build custom integrations where they don’t connect.
Whichever fits the job. We work across ChatGPT, Claude, Copilot and Gemini, and recommend tools on merit.
Most setups start within 48 hours of saying go. Bigger systems work is phased, so every phase is useful on its own.
Works with
- ChatGPT
- Claude
- Copilot
- Gemini
- Gmail
- Outlook
- QuickBooks
- Xero
- Slack
- Teams
- HubSpot
- Google Sheets
- n8n
- Make
- Zapier
First conversation
Start with a conversation.
Thirty minutes on where the hours go and what we’d build first. You’ll leave with three places to start, whether or not we work together.
Start with one thingYou own everything we buildMonth to month